How it works
Get up and running in minutes. schedIQ streamlines your entire workflow from client onboarding to getting paid.
Add your clients
Import or add your contacts and companies. Set default appointment durations and titles for each client.
Schedule appointments
Use the drag-to-select calendar to book sessions. Clients receive confirmation emails automatically, with reminders before their appointment.
Log your work
Convert appointments to billable events with one click. Add notes and reflections for your records.
Get paid
Generate invoices from your logged events. Track payments and outstanding amounts on your dashboard.
See it in action
A clean, intuitive interface designed to help you manage every aspect of your practice.
Dashboard Overview
See your calendar, upcoming appointments, and key metrics all in one place.
Client Management
Keep all your client information organized. Set custom rates and default appointment settings.
Appointment Scheduling
View upcoming appointments, track confirmations, and manage your schedule effortlessly.
Professional Invoicing
Generate and track invoices with ease. See paid, pending, and overdue amounts at a glance.
Features that help you grow
Smart tools designed specifically for consultants who want to spend less time on admin and more time with clients.
Inactive Client AlertsPopular
Instantly identify clients who haven't booked appointments recently. Never let valuable relationships go cold - spot opportunities for follow-up at a glance.
Financial & Analytics ReportsPopular
Revenue trends, billable hours, client retention rates, revenue by event type, outstanding invoice aging, and appointment outcome tracking. Visual breakdowns with no complexity.
Client Retention Tracking
Monitor monthly client retention rates and spot at-risk clients before they churn. See who hasn't booked recently and follow up at the right time.
Appointment Outcome Analytics
Track completion, cancellation, and no-show rates over time. Identify patterns and improve scheduling efficiency with monthly breakdowns.
Smart Calendar
Drag to select time blocks and create appointments instantly. Configurable billing intervals snap to your preferred scheduling grid.
Calendar Sync
Subscribe to your appointments in Google Calendar, Outlook, or Apple Calendar. Your schedule stays in sync automatically via an ICS feed.
Appointment Confirmations
Send confirmation links to clients with one click. Track who has confirmed and see it right on your calendar.
Flexible Contracts
Set custom billing rates per client - hourly, per session, or project-based. Rates automatically apply when generating invoices.
Professional PDF Invoices
Generate branded PDF invoices with your logo and business details. Download or send to clients with complete payment information.
Support Team Access
Invite assistants or support staff to help manage your practice. They can handle scheduling and admin while you focus on clients.
Two-Factor Authentication
Secure your account with TOTP-based two-factor authentication. Protect your business data with industry-standard security.
One-Click Invoicing
Generate invoices from logged events instantly. Smart duplicate detection excludes already-billed events by default.
Email Invoice Delivery
Send invoices directly to clients via email with the PDF attached. No email set? You'll be prompted with a link to update the contact.
Automated Email Notifications
Email verification, appointment confirmations, invoice delivery, and appointment reminders - all sent automatically when triggered.
Smart Sidebar Badges
At-a-glance counts for inactive clients, unconfirmed appointments, unbilled events, unsent invoices, and expiring contracts. Click any badge to jump to the filtered view.
Advanced Event Filters
Filter events by contact, type, date range, billable status, and billed status. Instantly find unbilled work that needs invoicing.
Built for solo practitioners
Whether you're a life coach, business consultant, therapist, or freelance professional, schedIQ is designed for your one-person practice. Focus on your clients while we handle the admin - and bring in support staff when you need extra help.
- Never lose touch with clients
- Know your revenue before month-end
- Track client retention and spot churn early
- See revenue broken down by event type
- Monitor appointment no-show and cancellation rates
- Reduce no-shows with email confirmations and reminders
- Bill accurately for every session
- Send invoices directly to clients via email
- Get paid faster with one-click invoicing
- Delegate admin to support staff
- Track billable hours effortlessly
- Spot unbilled work and expiring contracts at a glance
- Filter and find exactly what you need across events
- Keep your calendar in sync across all devices
Multi-tenant
Each organisation has its own isolated workspace
Fast & Modern
Built with the latest technologies for speed
Secure
Your data is protected with industry standards
Professional
Generate polished invoices in seconds
Case Studies
See how different professionals use schedIQ to run their practice and empower their support team.
Business Consultant
+ Sales Coordinator
A management consultant runs strategy sessions with corporate clients while their sales coordinator handles lead follow-ups, books discovery calls, and sends invoices after engagements.
Read more →
Life Coach
+ Personal Secretary
A life coach focuses entirely on their clients during weekly one-on-one sessions while their secretary manages the calendar, sends appointment confirmations, and handles all billing and follow-up reminders.
Read more →
Psychologist
+ Receptionist
A private-practice psychologist sees clients back-to-back throughout the day. Their receptionist handles all intake scheduling, sends appointment reminders, and processes insurance-related invoicing at the end of each week.
Read more →
Physiotherapist
+ Admin Assistant
A mobile physiotherapist visits clients at their homes and offices. Their admin assistant coordinates the daily schedule, tracks travel time between appointments, and invoices companies that have corporate wellness contracts.
Read more →
Financial Advisor
+ Office Manager
An independent financial advisor meets clients for annual reviews and planning sessions. Their office manager handles onboarding, schedules quarterly check-ins, and uses the reports dashboard to track revenue across the client portfolio.
Read more →
Completely free
All features, no limits, no credit card. Just sign up and start managing your practice.
Everything included
No hidden fees
- 1 practitioner account
- Up to 5 support staff
- Unlimited clients and contacts
- Unlimited invoices and PDF generation
- Smart calendar and scheduling
- Calendar sync (Google, Outlook, Apple)
- Financial reports, retention, and analytics
- Email confirmations and reminders
- Invoice email delivery with PDF
- Smart sidebar badges and filters
- Two-factor authentication